BYLAWS
Of
Cascade Artisans Guild, Chapter
of IDAL
Amended December 2007
ARTICLE ONE MEMBERSHIP:
Section I. Membership Qualifications
Membership in this Chapter shall be open to all persons interested in the art of stenciling and decorative arts. Members must also be a member in good standing of IDAL, Inc, our National Affiliate.
Section 2. Membership Application and Approval
Application for membership shall be made in writing in the name of the applicant giving such information as is required on the application form approved by the Executive Committee. Membership will be approved upon receipt of payment of Chapter dues with proof of payment of National dues.
Section 3. Membership Suspension and Termination
- a.
A member may be suspended for a period or expelled for cause such as violation of any of the bylaws or standing rules of the Chapter, or for conduct prejudicial to the best interest of the Chapter. Suspension or expulsion shall be by a two-thirds vote of the membership, provided that a statement of the charges shall have been mailed by registered mail to the member under charges at the last recorded address at least fifteen (15) days before final action is taken thereon: this statement shall be accompanied by a notice of the time (when) and place (where) the Executive Committee is to take action. The member shall be given the opportunity to present a defense at the time and place mentioned in such notice.
- b.
When any member shall be in default of payment of dues for a period of thirty (30) days from the beginning of the fiscal year of the Chapter or period for which such dues become payable, his membership may thereupon be terminated by the Executive Committee in the manner provided herein. The interest in the funds, property, and other assets of the Chapter of every member whose membership shall terminate for any reason, except the dissolution of the Chapter, shall immediately cease, and such member shall have no claim against the Chapter or against the other members. Payment of chapter dues for each member shall be shown on the chapter roster available on the website. Reminder notices shall be posted on the website and in the newsletter in the October and November. Newsletters.
ARTICLE TWO
EXECUTIVE COMMITTEE:
Section I Corporation
The affairs of the Chapter shall be controlled and administered by an Executive Committee which shall be composed of five (5) members which will be: President, Vice President, Secretary, Treasurer, and the Newsletter Chairperson. The term of the Executive Committee shall be for one year, beginning when they take office at the first fiscal meeting of the year and ending when the seat is handed off at the first fiscal meeting of the following year. New officers will be elected at the November meeting each year. In the event that the office of any officer shall become vacant prior to the expiration of the annual term, a majority of the then remaining officers may elect a successor officer who shall serve until the expiration of the term of the officer whose term has become vacant. Any officer may resign his appointment at any time and any officer may be removed, with cause, by a two-thirds majority vote of the membership in attendance. An officer shall be considered incapacitated if for any reason he is not able to carry on the duties of his office. No officer who has served three consecutive years shall be eligible to serve as an officer until one year after the expiration of his term of office. An Officer may not hold the same office for more than two consecutive years.
Amendment: 2/12/09 In the case that a suitable candidate doesn't volunteer for any office or vacant position the previous person that held the post has the option of continuing in their respective position, in order that the chapter does not become extinct and to have continued leadership
Section 2. Qualification
Election to Executive Committee is restricted to members who are not past due (current) in respect to the payment of dues to the Chapter and to the National League.
Section 3. Installation of Officers
After the election of the new Chapter officers, the retiring President shall oversee installation of newly elected officers into office at the first meeting of the following fiscal year.
Section 4. Executive Committee Meetings.
The Executive Committee shall meet at such times and places as may be determined by the President or the Executive Committee, and transact all business of the Chapter requiring attention. A majority of the members of the Executive Committee shall constitute a quorum. A majority vote of all members present shall be sufficient to adopt measures coming before the Executive Committee whenever she deems it expedient, or at the request of three officers. Meetings and voting can take place on line and through email if necessary.
Section 5. Standing Committees.
The President is authorized to enlist a large and active corps of participants from the membership of the Chapter to serve on Standing Committees working on behalf of the Executive Committee and the entire membership. There shall be no limitation on the eligibility for appointment of such committees, and each shall have a presiding Chairperson. Chair will oversee the committee and deliver to board liaison all activities and plans for consideration and approval. Volunteers will be requested at the first fiscal meeting of the year and term of service shall follow that of the Exec Committee.
- a.
Special Committees. The President may, at any time, appoint other committees, as needed, on any subject for which there are not Standing Committees, upon approval of two-thirds of the Executive Committee.
- b.
The members of such committees shall serve until the appointment of their successors. All committees will be asked for brief reporting at each meeting, (or to submit to the Executive Committee if they are not able to attend), and shall make a full written report annually. Annual reports should be delivered at the November, election meeting.
ARTICLE THREE Duties of Officers:
Section 1: Duties of Officers
The duties and powers of the officers of the Chapter shall be as follows:
President
The President shall preside at the meetings of the Chapter and of the Executive Committee, and shall be a member ex officio, with right to vote (if needed only), of all committees. The President organizes all chapter meetings, compiles a meeting agenda for distribution to members, and works with Education Chair to determine educational topics. President writes a message to the membership for the newsletter.
Vice President
The Vice President will act in the absence of the President at meetings and be responsible for coordinating all new members' activities, including recruitment and helping new members through the registration process. The Vice President will be responsible for locating a suitable meeting place for all monthly meetings, for coordinating all members for any fund raising activities, and for overseeing all standing and special committees.
Secretary
It shall be the duty of the Secretary to give notice of and attend all meetings of the Chapter and keep a record of their doings; to conduct all correspondence and to carry into execution all orders, votes and resolutions not otherwise committed; to keep a list of the members of the Chapter; to notify the officers and members of the Chapter of their election; to notify the members of their appointment on committees; to prepare, under the direction of the Executive Committee, an annual report of the transactions and condition of the Chapter; and generally to devote best efforts to forwarding the business and advancing the interest of the Chapter. In case of absence or disability of the Secretary, the Executive Committee may appoint a Secretary. Secretary acts as Sergeant at Arms during meetings maintaining order and calling for votes.
Treasurer
The Treasurer shall keep an account of all monies received and expended for the use of the Chapter, and shall make disbursements only upon vouchers approved in writing by a member of the Executive Committee. Treasurer shall deposit all sums received in a bank, or banks, or trust company, approved by the Executive Committee, and make a monthly Treasure Report and a full written Annual Report to the President. Funds may be drawn upon the signature of the Treasurer if the amount of such disbursement is less than $50.00. When the disbursement exceeds $50.00, but is no greater than $1000.00, an email approval of the disbursement from the President will suffice. If the amount is more than $1000.00, the check must be co-signed by the President, or such other third person whose name appears on the bank signature card. The funds, books and vouchers in the hands of the Treasurer shall at all times be under the supervision of the Executive Committee and subject to its inspection and control. At the expiration of the President’s term of office, the Treasurer shall deliver over to the successor all books, monies and other property or, in the absence of Treasurer-Elect, to the President. In case of the absence or disability of the Treasurer, the Executive Committee may appoint a Treasurer pro temporary.
Section 2: Method of Election
The general members shall elect all officers for a term of one year. A majority of those members voting must be present at designated monthly meeting or those submitting their individual vote by email per designated deadline date shall be necessary to constitute an election. Information regarding those running for office will be announced in the chapter newsletter no later than one month prior to elections.
Section 3: Bond of Treasurer
The Treasurer shall, if required by the Executive Committee, give to the Chapter such security for the faithful discharge of his duties as the Executive Committee may direct. The Treasurer is responsible to the membership as well as the Executive Committee and can be called upon by any member in good standing for an accounting of current monies.
Section 4: Vacancies
All vacancies in any office shall be filed by the Executive Committee without undue delay, at its regular meeting, or at a meeting specially called for that purpose. Such appointment can be completed online though email.
Section 5: Dues and Revenue
The individual dues for the membership will be $25 annually, payable by January 1st, or prorated for new members as follows:
$12.50 from July 1st through the end of the fiscal year.
The Chapter dues and revenues shall be fixed from time to time by the Executive Committee. The fiscal year runs January 1 through December 31.
This bylaw was voted for during our December 1, 2007 meeting – see meeting minutes for details.
Article Four
Section 1:
The General Membership shall have the power to alter, amend, or appeal the Bylaws or adopt new Bylaws, by a vote at the regular monthly meetings of the Chapter, provided the Bylaws at no time shall contain any provision inconsistent with law or the Articles of Incorporation of the League. A two-week notification will be given to all members when Bylaws will be amended.
Standing Rules
CASCADE ARTISANS GUILD
Chapter of
IDAL
Revised December 2007 (original date June 2005)
- The fiscal year of this chapter runs from January 01 through December 31. Must be a member of the National IDAL before becoming an official CAG member.
- The individual dues for the membership will be $25.00 annually, payable by Jan 1sth, or prorated for new members as follows: $12.50 from July 01 through the end of fiscal year.
- The chapter meeting shall be held the third Saturday of every other month 11:00a.m - 2:00 pm, unless an educational topic takes longer. Every effort is taken to maintain the above schedule. If there is a particular subject you would like to discuss, please make sure to contact the Chapter President to add the discussion onto the meeting agenda prior tobthe start of said meeting.
- The Location of the Chapter meetings will be posted in the newsletter.
- The Executive Committee shall meet once every other month, at 10:00am prior to the general meeting. The Committee shall meet at a time and place named by the president. Additional meetings may take place via email or conference call.
- Election of officers will be held in November or December, Officers will assume their offices in January of the following year.
- Meetings will be held in the following months: January, March, May, July, September and November, on the third Saturday of said month.
- The treasurer’s report will be printed in the newsletter in place of having a printed copy at the chapter meeting.
- The meeting minutes will be printed in the newsletter in place of having a printed copy at the meeting. All minutes from the prior meeting must be approved.
Bylaws and standing rules swill be reviewed at a minimum of once annually for update and relevance to current practices.
"The International Decorative Artisans League (IDAL) is an international association of artisans, businesses, and educators that provides inspiration, public awareness and member growth through education, philanthropy and preservation of the decorative arts."
Revised February 12, 2009
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